With a current waiting list of more than 600 children and aspirations to scale its services to support 10,000 Kiwi kids through the Kiwi Kid Sponsorship programme, Variety needed to look to its foundational technology systems in order to find a feasible, financially sensible way to make this aspiration a reality.
In its 26 years of operation Variety established and ran a lean, cost-conscious organisation focused on creating action and positive change at an individual level within New Zealand’s communities. In the background, however, Variety’s technology systems created an unsurpassable barrier to growth.
“Before looking to move to an all-in-one Microsoft cloud solution, our systems were not integrated,” CEO Lorraine Taylor says. “Processes were laborious and paper-based; there was a lot of staff handling and duplication, and – the biggest problem of all – we had no ability to scale to meet demand,” she explains.
Lorraine illustrates the incumbent systems’ limitations by way of example. “We trialled the Kiwi Kid Sponsorship initiative in late 2012 and it launched in 2013. The media coverage was huge, as was the support from the community, with 400 people interested in sponsoring. But we didn’t have automated systems or the ability to take credit card details online – so we had to call everyone one by one and match them with children, which meant we struggled to scale to meet the demand,” she says.
Variety recognised that to truly embrace the need that exists in New Zealand to help underprivileged children, and to be able to scale to meet this significant challenge, it would need to completely rethink its technology platform – and to do this in a way that provided the greatest possible value for money, establishing a future-proof, robust, integrated solution with the capacity to scale to meet need as required.
The sale of a Variety premises in late 2015 provided the means for Variety to stand back, take stock and think about what they needed to do, from a business and technology investment perspective, to achieve its ambitious plans for the future.
Variety needed a new technology solution that would incorporate, automate and bring together all areas of the organisation, simplifying and streamlining every customer touchpoint, from the website, through to CRM through to the finance system. And, most importantly, it needed a solution that would scale, allowing Variety to grow its number of sponsored kids by a factor of four without having to add additional overhead in order to achieve this increased reach.
“In today’s online world, people expect to be able to do everything online, and we want to meet that expectation. From a sponsor perspective we want to allow sponsors to easily engage, do what they need to do online and get automated responses and updates. And from the perspective of the children and their families we want the same ease of use – so they can do everything from signing up online to seeing how much money they have remaining,” Lorraine says.
James Page, Intergen’s General Manager Dynamics Solutions says, “Essentially, Variety needed to connect with more Kiwi kids without increasing the number of people or overheads in their business. For Intergen it’s really exciting to be a part of enabling this with a truly integrated, cloud-based Microsoft solution. “What’s particularly exciting is how the solution brings together Office 365, Dynamics NAV and CRM portal technologies, all connecting to provide seamless and efficient experiences for applicants and sponsors alike. “In the New Zealand marketplace we’re seeing strong adoption of Microsoft as a platform for all of business, and that native interoperability of systems is within reach for small to mid-sized New Zealand organisations, allowing them to achieve true productivity gains and digital transformation through technology. Variety is truly leading the charge on this front and now has a strong platform in place for its great work in the future.”
The road ahead
“We’re really excited to be starting this new chapter,” Lorraine says. “For us it’s about using this technology to engage better and know that we have the ability to scale significantly so that we’re able to help more Kiwi kids. It’s about making it easier for everyone involved and helping to connect people. And it’s about streamlining and automating systems so our people are freed up to spend more time, in person, with the people we’re here to help.”
The business case
Currently supporting 2,700 Kiwi kids through the Kiwi Kids Sponsorship programme, with a waiting list of more than 600 children, and with aspirations to scale its services to support 10,000 children, Variety needed to look to its foundational technology systems in order to find a feasible, financially sensible way to make this aspiration a reality. An all-in-one Microsoft cloud solution was the answer.
The business value
- Ability to scale to meet growth requirements without the need to increase the number of staff, greatly decreasing administrative costs per child
- A future-proof solution: a platform designed to accommodate future need
- Greater responsiveness, engagement, ease of use and interaction
- Fully integrated, automated solution, providing a single view of information, simplifying processes and reducing staff handling, freeing up staff to get away from the phones and out into the community
- The ability to better engage and connect people, making it easier for children, their families, sponsors and referrers to interact with and support Variety