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Dynamics NAV Asset Maintenance

The ability to establish routine maintenance schedules, respond rapidly to problems and effectively account for costs of maintaining assets is a vital component of many businesses.

A requirement which has had many of our clients look for third party solutions is Asset Maintenance.  Tectura’s Asset Maintenance module is designed to work inside Microsoft Dynamics NAV, providing integration with Purchasing, Fixed Assets, Sales, Inventory and General Ledger. 

The benefits of an integrated solution, like other modules in Dynamics NAV, include the ability to drill down from the General Ledger back to an asset and related work order, allow Purchasing to plan material requirements based on budgeted work orders and then view the status of purchase orders, all with no reconciliation to third party products.

Some highlights include:

  • Create scheduled maintenance programme – Maintenance procedures can be based on period or usage hours, fixed or variable intervals and either planned or actual intervals. Work orders can be directed for approval before being released. Work instructions and attachments can be optionally set to print when work orders are issued. Assets can have multiple procedures and usage monitors to provide detailed information about the usage of an asset. Work orders can be managed through a planning board which allows an administrator to monitor the backlog at all times. All of these allow for better visibility of the work load of an engineering department and the ability to plan for future workloads.
Figure 1 - Work Order Planning Board

  • Respond quickly to reported equipment problems – For break fix situations the module provides quick ways to create unscheduled work orders and prioritise them for quick resolution.
  • Detailed cost-tracking capability – A parent child relationship up to 32 levels deep allows an organisation to model the breakdown of assets to a detailed level but roll up to levels for analysis that make sense to management. Work order budgets allow actuals to be compared to budgets at any level of the hierarchy. Costs from inventory, spare parts, contractors, internal resources and overhead can be associated with Work Orders.
Figure 2 - Asset Maintenance Cost Overview

  • Work order billing – Managing assets for customers and billing them for the work performed is a common requirement and the ability to mark-up parts, labour and overhead before invoicing is also available.
  • Condition analysis – The ability to stock take or inspect assets and assign conditions to them and potentially have work orders created based on the condition of the asset is another feature.
  • Two-way map integration – allows users to view all assets on a map and navigate to the assets directly from the map giving a single view of all assets.
Figure 3 - Asset Map

For organisations currently managing Asset maintenance in spread sheets or third party solutions a tool that is fully integrated in Dynamics NAV is a great option and will allow companies to improve bottom lines by focusing their maintenance budgets on preventative rather than reactive maintenance. While the module is available on older versions of Dynamics NAV some of the new functionality like the maps, work order billing etc. is only available on Dynamics NAV 2013 so we would suggest that for existing NAV users implementing the Asset Maintenance module would be part of an upgrade to 2013.

If you would like to know more, please don’t hesitate to contact us.

Posted by: Derek Lamb, Solution Specialist, Dynamics Solutions | 08 January 2013

Tags: Asset Maintenance, Asset tracking, Engineering maintenance, Integrated asset, Preventative maintenance

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