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11

May

Protecting your Information

In this, the fourth blog introducing you to Microsoft's Enterprise Mobility + Security (EMS), I will be looking at how businesses can protect their information, and minimise data loss.

How to protect your information?

As employees, there is perhaps a growing expectation that working away from the office is the new norm.  However, when working from home peoples exhibit different behaviours from the workplace and the home is most likely less secure electronically than the office.

How many of you (or your staff) copy files onto a USB stick so you can work on them at home? Or email those same files to your private email address?

For users this gives the freedom to work with less of an impact on their home life.  But as the business, do you find this concerning? You should! Because that is confidential data and your Intellectual Property going out the door unprotected.  This is data loss - you have lost control of that data.

Data loss has been tarred with a nefarious brush as being acts of skulduggery. The reality, surprisingly, is that it isn't always like that. A large proportion of data loss is the result of human error. Great examples of this are lost USB sticks, emails sent to the wrong recipient with client data attached, or a laptop left in a taxi. Mistakes happen.  Malicious or not, the fact that your data is out there and unprotected is the concern. So how can you address this real-world issue?

Imagine a world where you wrap the protection around the file itself, at the time of saving it. Where you have complete control over who can open it, who can print it, and who can email it.

Imagine it no longer, as the technology exists today. Using the tools within Azure Information Protection (AIP), files and emails can be categorised, labelled and encrypted to ensure their security if they are misplaced. What's more is you can track who has tried to open the file and if they were successful.

Automation can assist with the protection as well. If a document contains credit card details, for example, AIP recognises this and automatically sets an appropriate level of protection.

As the business grows, wrapping security around files not only protects you from accidental data loss, but also from malicious data loss. When an employee leaves, their identity is removed from Azure, thus removing their rights on any documents protected by AIP that are in their possession.

AIP is another piece in the Security puzzle that, when combined with the other components of EMS, deliver a secure environment in the mobile world. In the next post I will be discussing how to protect your front door.

If you would like to know more about EMS, and how it can help you, please get in touch with us here at Intergen.

Posted by: Jeff Tebbs, Senior Infrastructure Consultant | 11 May 2017

Tags: mobility, Security, Digital Transformation, EMS, Enterprise Mobility Suite, Microsoft Enterprise Mobility + Security


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