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16

Jul

Twilight Recap: Break down Silos with SharePoint Collaboration and Search

Last week, Robert Stewart, one of Intergen’s Solution Specialists, spoke to attendees about how SharePoint can break down silos to help improve collaboration and search in your organisation.

 

Twilight Seminar - Break down Silos with SharePoint Collaboration and Search

Robert Stewart presenting at the Wellington Twilight.

 

As he pointed out: “Half of the average employee's time is spent on email and other on ‘necessary, yet unproductive tasks’. Workers spend more than a third of their time trying to contact customers, partners or colleagues; find information, or schedule a meeting.

SharePoint reduces the pain of spending time on these laborious, unproductive tasks and ensures information can be easily found, shared and worked on throughout your organisation. But people need to not only have the tools, they also need to know how to use them. So often organisations implement unified platforms but don’t take full advantage of the functionality they offer.

Robert ran through some simple yet effective functions of SharePoint, coupled with tools we use on a day-to-day basis such as Microsoft Outlook, Word, Excel and PowerPoint, and how together these can help improve collaboration and give everyone a better picture of what’s going on.

Syncing your SharePoint project calendar to your personal (Outlook) calendar is a good way to ensure you’re kept up to date on what’s going on without having to use two single information sources. Integrating SharePoint and Microsoft Word is also a neat way to work on joint collaborative projects. Say, for example, you have a proposal due with multiple authors. Instead of having multiple versions of the proposal, SharePoint, together with Microsoft Word, allows you to collaboratively work on the document at the same time with notifications on who is using/editing certain areas. Streamlining everything into one system breaks down those silos that may exist and ensures you’re up to date with what’s going on.

Another good thing about integrating these systems into SharePoint is that you can work online without needing to have the software system installed. With Microsoft web apps you can do work anywhere and all changes are saved automatically.

AvePoint’s DocAve Connector for SharePoint 2010 was also demonstrated as a way to provide a collaborative environment for file share content without the need to migrate content to SharePoint. Connected file share content appears as normal through SharePoint allowing all the rich document management functionality, including permissions management, workflows, alerts and versioning.

If your organisation has issues with large sources of file share content or issues migrating information to SharePoint, Ave Point is an application that can help with this.

For more information on this Twilight you can check out Robert’s slides below.

 

 

Posted by: Rose Harris, Marketing Assistant | 16 July 2012

Tags: SharePoint, Twilight recap


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